Accessible Documents Toolkit

Web accessibility laws require online content, including documents, to be accessible to everyone, including people with disabilities. 

The following tools and recommendations are designed to help government entities meet and maintain exceptional usability standards and provide quality information, readily accessible to all.

This guide does not replace the Web Content Accessibility Guidelines (WCAG) and its use will not ensure that you are meeting all WCAG requirements.

Learn to design accessible documents from the start of your project with Document Accessibility Basics.

Accessibility by File Type

Google Docs

• Accessible Google Docs (Slides)
• How-to: Accessible Google Docs (Doc)

Google Slides

• Accessible Google Slides (Slides)
• How-to: Accessible Google Slides (Doc)

Google Sheets

• How-to: Accessible Spreadsheets (Doc)

Gmail

• Gmail Accessibility (Slides)
• How-to: Gmail Accessibility (Doc)

PDF

• Intro to PDFs & Document Accessibility (Slides)
• How-to: Create an Accessible PDF from a Word or Google Doc (Doc)
• How-to: Create an Accessible PDF from a Google Slides Presentation (Doc)
• How-to: Use Optical Character Recognition (OCR) for Making Scanned PDFs Accessible
• How-to: Use the Adobe Acrobat Tags Tree

Additional TAP Resources

General Web Accessibility

• How-to: Accessible Website Content
• Digital Accessibility Fundamentals (Slides)
• Page Structure Guide

Meetings and Presentations

• Accessible Meetings (Slides)
• How-to: Accessible Meetings in Google Meet (Doc)

External Resources

External Resources on Document Accessibility

• Adobe Acrobat Pro: Create and verify PDF accessibility, Adobe
• Google Docs, Google Support
• Google Slides: Present slides with captions, Google Support
• Google Workspace user guide to accessibility, Google Support
• Microsoft Word, Microsoft Support
• Excel, Microsoft Support
• PowerPoint Accessibility, WebAIM